Executive Administrative Assistant

Job Id: 265242

Executive Administrative Assistant

Assignment: Temporary maternity leave coverage approximately 3–5 months
Schedule: Part-time initially transitioning to full-time Monday–Friday

We are currently hiring an Executive Administrative Assistant to provide temporary maternity leave coverage. This position will begin part-time to allow for training and transition into the role and will move to full-time hours once the employee begins maternity leave.

Are you tech-savvy with excellent administrative skills? Do you have experience providing high-level administrative support and interacting with executives board members and community stakeholders? If so we may have the position for you!

What's in it for you?

• $25–$26/hr.

• Temporary assignment expected to last approximately 3–5 months

• Part-time hours initially for training and transition

• Full-time hours Monday–Friday once maternity leave begins

What will you be doing?

The Administrative-Executive Coordinator serves as a key member of the organization providing a variety of support services as well as direct support to the Executive Director and Administrative Services Manager. In addition to administrative office tasks this position includes record keeping material coordination developing communication materials and frequent interaction with members residents business leaders and elected officials.

• Attend meetings organize agency schedules and prepare agendas and meeting packets

• Arrange appointments for staff set meetings and assist in communications with Board members and members

• Serve as Clerk of the Board and Advisory Committees

• Support meetings in a hybrid meeting environment

• Serve as the Public Records Officer and ensure agency compliance with the Washington Open Public Meetings Act and records retention requirements

• Assist the Administrative Services Manager and the Title VI/ADA Coordinator with their duties

• Assist in processing payroll payroll reports and purchasing

• Develop and review various communication materials

• Perform other responsibilities and duties as identified in the job description

What do you bring to the job?

• 3 years of experience as an Administrative Assistant or other relevant administrative support experience

• In-depth understanding of MS Office and Adobe

• Ability to learn new software and applications quickly

• High school diploma

• Ability to organize a daily workload by priorities

• Ability to meet deadlines in a fast-paced quickly changing environment

• A proactive approach to problem-solving with strong decision-making skills

• Professional-level verbal and written communication skills

• Discretion and confidentiality

Pay: $25.00–$26.00 per hour
Expected hours: 20–40 per week
Work location: In person